Process

Teachers often start by trying different classroom strategies to help a student who’s having challenges. These may include things like small group instruction, visual supports, or extra practice. 

Good to Know: If a family notices something concerning, they don’t have to wait for this step. You can request an evaluation at any time. 

Anyone—family members, teachers, doctors, or others—can refer a student for a special education evaluation. Referrals are made to the school principal. Once a referral is made, the school has 25 school days to decide whether an evaluation is needed. If they choose not to evaluate, the school must explain the decision in writing to the parent or guardian. 

If an evaluation is recommended, the school must get written consent from a parent or guardian to move forward. If you’re unsure or have questions, the school team is there to explain the process. You have the right to understand each step. 

Once consent is given, a school psychologist and team will complete a full evaluation within 35 school days. This includes observations, assessments, and input from teachers and family members. The goal is to better understand your child’s learning strengths and needs across different areas. 

The school’s evaluation team will review the results to decide if your child qualifies for special education services. To qualify, three questions must be answered “yes”: 

• Does your child have a disability? 
• Is it affecting their ability to learn or participate in school? 
• Do they need specially designed instruction to make progress? 

If the answer is "no" to any of these questions, your child would not be eligible for special education at that time. 

The school team will meet with you to review the evaluation results and explain whether your child qualifies. If your child is eligible, the team has 30 calendar days to develop an Individualized Education Program (IEP). 

The IEP meeting is where your child’s learning plan is created. You are a vital member of the team. The meeting is a place to ask questions, share your insights, and help shape your child’s goals and supports. 

The team decides how and where services will be provided—this is called placement. Your child will learn in the least restrictive environment (LRE), meaning alongside peers as much as possible with the support they need.  This maximizes the student opportunities to reach their goals and objectives.  

Note: A student’s LRE may be within the general education classroom, with IEP services layered and integrated throughout the day. No matter how the LRE is managed, the student’s services are managed by a Special Education teacher.  

At the end of the meeting, you will be asked to sign a second consent form to allow services to begin. 

THE IEP MEETING TEAM Includes:   

• You (The parent or guardian)  
• Your child, if appropriate 
• Special Education Teacher 
• General Education Teacher  
• IEP Case Manager 
• School psychologist, when evaluations or reevaluations are discussed 
• School Administrator or Principal  
• Related service providers (such as speech, occupational, or physical therapists) 
• An interpreter, if needed  
• Anyone else you choose to invite (advocate, friend, family member) 

Once you’ve given consent, your child starts receiving the services outlined in the IEP.